Job summary
- Main area
- Administrative & Clerical
- Grade
- Band 4
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-AC081224
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- Southampton General Hospital
- Town
- Southampton
- Salary
- £26,530 - £29,114 per annum (pro rata)
- Closing
- Today at 23:59
- Interview date
- 06/01/2025
Employer heading
Administrator for Theatre Education Team
Band 4
Job overview
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Main duties of the job
The theatre education team is looking for an individual to provide comprehensive personal, secretarial, and administrative service to the Education Lead and the Nurse education team.Ìý
We are looking for an individual with good organisation skills, excellent communication skills and highly motivated.Ìý
We deliver specialist services through nearly 40 theatres including being a specialist centres for a MTC.Ìý
The education team are responsible for delivering an extensive programme of training and development to staff and students locally and specialist courses to the wider region. This role provides administrative oversight including the financial aspects of these programmes. It involves collaboration with the clinical team of nurse educators, nurses, doctors, specialist nurses and the senior management team as well as liaising with universities, other hospital trusts and the operational delivery network (ODN).Ìý
Please see full JD/PS for more information and please contact the education team for further information.Ìý
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.Ìý
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service.ÌýUHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
The successful candidate will be expected to work a range of shifts to support the education team. This may include the occasional weekend if they are required to support with careers, training or university open days. Some discussion and flexibility can be offered around the working week, but we would be looking for the successful candidate to be available Monday to Friday 8-4. Ability to travel across sites and to open days will also be required as we cover Lymington hospital as well.Ìý
We are looking for an individual to help and fulfil with the following roles and responsibilitiesÌý
To provide a comprehensive personal, secretarial, and administrative service to the Education Lead and the Nurse education team, ensuring teaching schedules are written shared and monitored raising concerns with regards to gaps/organising emergency cover as required.Ìý
Work with the Multi Disciplinary Team to ensure data is collected/recorded, validated and uploaded to local and national systems within required timescales, auditing as required to ensure data quality is maintained.
Maintain and update rosters for the education team, support the local rostering policies and ways of working, recording annual, sick or other leave as required.
Participate in the development of policies and processes which enables the Education team to monitor and report against education quality
Support the development of IT resources, processes and systems as part of the Nurse education team.
Be able and trained in using the Oracle ordering system to order stationery and education supplies/equipment, Also using the system to support the education lead with raising requisitions and purchase orders for a variety of courses and conferences.Ìý
Person specification
Qualifications, Knowledge & Experience
Essential criteria
- GCSE Maths and English (grade C equivalent or above)
- Educated to NVQ3 standard in a relevant subject or able to demonstrate an equivalent level of knowledge and skills plus proven experience and specialist knowledge of project administration
- Evidence of continuing professional development
- Evidence in Data Management experience/skills
- Good excel and report writing skills
- Demonstrate a good understanding and importance of confidentiality and data protection
- Able to clearly and accurately present complex information both verbally and in suitable written formats to staff at all levels
- Able to learn and assimilate information quickly
- Positive attitude to change
- Dealing with data that may be of a sensitive nature
Desirable criteria
- Degree or equivalent
- Relevant ECDL or equivalent computer literacy course
- Advanced skills in MS excel, Access, Word and Business objects with ability to use standard formulae and write queries
- Patient Administration System trained
- Experience working within the healthcare sector
Values & Behaviours
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Emma Mills
- Job title
- Education Lead Theatres
- Email address
- [email protected]
- Telephone number
- 02381204543
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