Job summary
- Main area
- Division of Surgery
- Grade
- NHS AfC: Band 2
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday - Friday)
- Job ref
- 407-SURGERY-6988885
- Employer
- Walsall Healthcare NHS Trust
- Employer type
- NHS
- Site
- Walsall Healthcare
- Town
- Walsall
- Salary
- £23,615 Per Annum
- Salary period
- Yearly
- Closing
- 21/03/2025 08:00
Employer heading
Access Administrator
NHS AfC: Band 2
Walsall Healthcare NHS Trust provides integrated acute and community Healthcare in the West Midlands serving a population of 260,000 residents. Walsall Manor Hospital houses the full range of district general hospital services. The £170 million development was completed in 2010 and we are continually upgrading. Construction of the new integrated critical care unit was completed in 2018, extension of a Neonatal Unit and an approved plan to build a brand new, state of the art Emergency Department which commenced in 2021
We provide high quality, friendly and effective community health services from multiple sites covering Walsall. Our multidisciplinary services include rapid response and homebased care, so that those with long term conditions and the frail elderly can remain in their own homes.
We are recommended by colleagues as a place to work which is supported by the trusts values to work as part of a team, being respectful, compassionate and professional. We are committed to investing in our workforce
Following our recent CQC visit the Trust was rated as outstanding for care and this has been recognised by NHS Improvement.Ìý
The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including: salary sacrifice scheme; car leasing scheme; on-site staff accommodation (subject to availability); the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme; and the opportunity to develop and implement your expertise in an encouraging yet challenging environment
Walsall Healthcare NHS Trust is proud to be part of the Armed Forces Covenant.Ìý The Trust currently holds the Bronze Award which underlines the Trust’s commitment to supporting the Armed Forces Community.Ìý As an organisation, we are aiming to achieve the next level Silver award, with our sights firmly on Gold.
ÌýRESPECT - COMPASSION - TEAMWORK - PROFESSIONALISM
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Job overview
An exciting opportunity has arisen for x1 Access Administrator to support with the day to day running of a thriving Outpatient and Inpatient Access Team.Ìý The expectation of role is to work across multiple teams within an Outpatients setting and to provide a professional efficient and effective centralised booking service for a variety of theatre sessions or outpatient clinics as required
Your should have out-standing and proven customer services skills or worked in a busy customer care focused environment. You will need to be able to work in a calm, logical and methodical way but also be able to multi-task due to on-going service demands.Ìý You must possess effective communication skills, able to work well under pressure and be a key team player
The working hours for this post are -
Monday - FridayÌý 9.00 am to Friday 5pm
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Main duties of the job
To work in across the Access Team environment to provide a professional efficient and effective centralised booking service for a variety of theatre sessions or outpatient clinics as required.
Use multiple systems to carry out work including Microsoft Office productsÌý
Using initiative to ensure that patients are booked in line with local and national access targets
Plan, organise and prioritise own workload, while accepting direction and delegation from Outpatient Access Team Leader, Access Manager and/or Outpatient Care Group Support ManagerÌý
To deal with all enquiries in an efficient, polite and courteous manner providing a caring, compassionate, helpful service to patients, other health care professionals and the general public
Receive and handling of internal telephone calls accordingly, actioning appropriately, liaising with other departments and other healthcare professionals across the organisation to support the patient experience
Working for our organisation
Walsall Healthcare NHS Trust are recommended by colleagues as a place to work which is supported by the Trust values to work as part of a team, being respectful, compassionate and professional.Ìý We are committed to investing in our workforce
RESPECT - COMPASSION - TEAMWORK - PROFESSIONALISMÌý
Detailed job description and main responsibilities
Key Areas of Responsibility will include:
Work to facilitate the booking, support and organisation of patient access, either via ensuring that inpatient theatre lists are produced in a timely manner with appropriate comment added to Care Flow and Blue spier theatre systems, or, ensuring that outpatient clinics are booked locked / withdrawn in a timely manner with appropriate comment added to the PAS system
Reschedule or cancel patient’s appointments efficiently using the CareFlow system ensuring that patient offered choice of appointment time / date.ÌýÌý
Using Envoy Text Messaging service to contact patients for hospital cancellations
Liaising with GP surgeries/Care Group Services and other healthcare professionals as required within remit of job role
Print and process patient referrals into the CareFlow systemÌý in readinessÌý for scan clinical triage.Ìý Ìý
Telephone patients (as and when requested) to maximise slots, follow up DNAs and remind patients of their appointment
Person specification
Qualifications
Essential criteria
- Good standard level of education (2 GSCE’s or equivalent)
- NVQ level 2 in Customer Service (or equivalent)
Experience
Essential criteria
- Experience with dealing with patients or working in a customer focused environment.
- Experience of using IT systems/data input.
Skills
Essential criteria
- Good keyboard, IT and administrative skills.
Employer certification / accreditation badges
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Application numbers
Documents to download
Further details / informal visits contact
- Name
- Sara Clarke
- Job title
- Outpatient Care Group Support Manager
- Email address
- [email protected]
- Telephone number
- 019227218287
- Additional information
Contactable via Microsoft TeamsÌý
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