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Job summary

Main area
Administration
Grade
Band 4
Contract
Permanent
Hours
Part time - 15 hours per week (Tuesday and Wednesday)
Job ref
100-AC265-1224
Employer
Hywel Dda University Health Board
Employer type
NHS
Site
Prince Philip Hospital
Town
Llanelli
Salary
£26,928 - £29,551 per annum pro rata
Salary period
Yearly
Closing
12/01/2025 23:59
Interview date
20/01/2025

Employer heading

Hywel Dda University Health Board logo

Senior Medical Secretary

Band 4

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]

To keep up to date with our latest recruitment activity follow us on Facebook (Swyddi Hywel Dda ¹û¶³´«Ã½APP), LinkedIn or on Twitter @SwyddiHDda¹û¶³´«Ã½APP

The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.Ìý

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.


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Job overview

This is an exciting opportunity to join the Blood Sciences Department at Hywel Dda University Health Board.Ìý ÌýApplications are invited from efficient, motivated and suitably qualified individualsÌý for the part-time Band 4 Senior Medical Secretary position within the Biochemistry/Haematology departments.Ìý ÌýThe post will primarily be based at Prince Philip Hospital site but there will be an expectation to work and provide cover across any of the four Health Board sites as required.

Experience of Microsoft Word, Excel, Power point and E-mail coupled with proven secretarial skills (including audio typing) and previous experience of medical terminology is essential.Ìý You will be required to use the Health Board’s patient database system and other relevant IT packages.

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Main duties of the job

Working 15 hours per week, the successful candidate will be required to undertake a wide range of duties appropriate to the post and job description to support a comprehensive secretarial service to the Blood Sciences department.

The post holder will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work.Ìý Using initiative, tact and diplomacy where appropriate and possess excellent communication skills.Ìý

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

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Working for our organisation

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties.Ìý Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.Ìý We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

Community facilities, including: Ìý Ìý

48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.

Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.


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Detailed job description and main responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. ÌýIn our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 20/01/2025.

Person specification

Qualifications and Knowledge

Essential criteria
  • Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
  • experience of a full range of duties working in an administrative / office environment
  • Knowledge of Medical / Healthcare Terminology
Desirable criteria
  • Secretarial training

Language Skills

Desirable criteria
  • Welsh Speaker (Level 1)

Experience

Essential criteria
  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Experience of setting up spreadsheets, databases
  • Familiar and confident using email and searching the internet
Desirable criteria
  • Experience of working in a multidisciplinary team.

Employer certification / accreditation badges

Veteran AwareCymraegCarer Confident -Accomplished - WelshCarer Confident -AccomplishedStonewall 2023 Bronze

Applicant requirements

Welsh language skills are desirable

Documents to download

Further details / informal visits contact

Name
Mrs Caryl Harris
Job title
Pathology Admin Manager
Email address
[email protected]
Telephone number
01267 227521
Additional information

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