Job summary
Employer heading
Clinical Secretary in Urology
Band 3
Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.
If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via [email protected]
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The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable.Ìý
Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.
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Job overview
This is an exciting opportunity to join the Urology Team at Prince PhilipÌý Hospital.Ìý Applications are invited from efficient and suitably qualified individuals for the post of a full time Band 3 Clinical Secretary within the Urology Team based atÌý Prince Philip Hospital, Llanelli on a permanent basis.
Main duties of the job
Working 37.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.Ìý
You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times, in addition to operation of the Health Board’s patient database system.Ìý You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work.Ìý You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.Ìý
Experience of Microsoft Word, Excel, Power Point, and E-Mail, coupled with proven secretarial skills (including audio typing skills) and previous experience of medical terminology is essential.ÌýÌý
Working for our organisation
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
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Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
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Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
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Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Community facilities, including:
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48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.
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Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.
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Detailed job description and main responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh isÌýdesirableÌýfor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held Ìý24/01/25
Person specification
Qualifications and Knowledge
Essential criteria
- Level 2/3, or equivalent level of competency in Word Processing and Audio Transcription
- Knowledge of a range of secretarial procedures
- Knowledge of Software programmes – e.g. Microsoft packages, e-mail Internet and databases
- 5 GCSEs or equivalent
- Proof of appropriate Continuous Professional Development
Desirable criteria
- NVQ Level II Administration
Experience
Essential criteria
- Previous secretarial and/or administration experience
- Health Service experience – familiar with the use of medical terms
Circumstances
Essential criteria
- Good organisation skills
- Flexible approach to needs of the service
Applicant requirements
Welsh language skills are desirable
Documents to download
Further details / informal visits contact
- Name
- Jill Bryant
- Job title
- Medical Secretary Coordinator
- Email address
- [email protected]
- Telephone number
- 01554783383
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