Job summary
- Main area
- Administration
- Grade
- Grade B
- Contract
- Fixed term: 18 months (Temp till August 2026 (subject to change))
- Hours
- Part time - 30 hours per week (8:00 -14:00)
- Job ref
- 166-DSFS-6838051
- Employer
- Derbyshire Support Facilities Services
- Employer type
- NHS
- Site
- DSFS Ltd - Chesterfield Royal Hospital
- Town
- Chesterfield
- Salary
- £23,254 per annum pro rata
- Salary period
- Yearly
- Closing
- 09/01/2025 23:59
- Interview date
- 16/01/2025
Employer heading
PSA Administrator Supervisor
Grade B
Job overview
DSFS Ltd are looking to recruit into the post of Patient Services Assistant Administrator Supervisor on a 30 hour per week contract.
The post holder will provide administrative support to the Patient Catering and Domestic Services team directly, working alongside other administrative colleagues in the team.
This is a fast paced and varied role. The post holder will have the opportunity to build relationships with a wide group of colleagues. The job role activities are varied, and workload can be sporadic
- Great communication skills are essential.
- Great organisational skills and ability to prioritise is a must.
- Experienced in Microsoft office
TEMPORARY ROLE TO COVER MATERNITY LEAVE UNTIL AUGUST 2026.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Main duties of the job
The post holder will have excellent attention to detail and organisational skills as the role will involve the coordination and implementation of office procedures. This will require a high degree of organisational skills and excellent working knowledge of administration systems.
The post holder will often be the first point of contact and a focal point for the services requiring clear communication and liaison skills.
They will be responsible for prioritising various administrative duties e.g. organising meetings and informal minute taking, electronic filing, updating staff health roster system, document formatting, compliance data collation, financial ordering/invoices processing, and data input on various digital systems.
Previous experience in a busy administrative setting, using Microsoft office outlook, word and excel is essential. Additional experience working within Facilities Management within an NHS setting would be advantageous.
Candidates must be able to demonstrate and give examples of their experience within their supporting information relating to the essential criteria outlined on the job description.
Working for our organisation
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the ‘Chesterfield Royal family’, DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.Ìý
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
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Detailed job description and main responsibilities
Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person specification
Qualifications and Training
Essential criteria
- • GCSE English and Maths or equivalent
- • Basic food hygiene qualification
- • NVQ level 3 in relevant subject
- • Must be willing to attain ILM qualification
Desirable criteria
- • Intermediate Food Hygiene Certificate
- • ILM or equivalent attained
- • BTEC Infection Control Intermediate
Experience
Essential criteria
- • Previous supervisory experience in a similar environment
- • Excellent interpersonal skills and communication skills
- • Ability to lead a team
- • Able to work under pressure and on own initiative
- • Basic knowledge of Health and Safety/Food Safety
Desirable criteria
- • Experience of working with domestic and catering teams within an acute hospital
- • Proven experience of supervising employees within a service environment and maximising the performance of their team
skills and knowledge
Essential criteria
- • Computer literate (Word, e-mail, Internet)
- • Ability to meet deadlines
- • Decision making skills
- • Customer care focus
- • Leadership skills
- • Quality monitoring
- • Ability to retrieve, record and pass on accurate information, verbal and written
Desirable criteria
- • Auditing experience and use of electronic auditing tools
- • Experience in report and file note writing
- • Knowledge and understanding of the NHS appraisals process
- • Experience in first line HR procedures (sickness, capability, grievance)
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Nicky Norton
- Job title
- Deputy Domestic Services Manager
- Email address
- [email protected]
- Telephone number
- 01245 512575
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