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Job overview

Band 3 Administrator ( 22.5 hrs per week)

There is an exciting opportunity for a band 3 administrator to join the Health & Safety Team, working in the role of Health & Safety Training Co-ordinator which is a new role.

The role will encompass:

·ÌýÌýÌýÌýÌýÌý Booking Colleagues on to Health & Safety Training

·ÌýÌýÌýÌýÌýÌý Sending out candidate joining instructions

·ÌýÌýÌýÌýÌýÌý Updating candidates training records on ESR

·ÌýÌýÌýÌýÌýÌý Maintaining a database/dashboard of training compliance to include training refresher dates

·ÌýÌýÌýÌýÌýÌý Alerting candidate to book on to refresher training

·ÌýÌýÌýÌýÌýÌý Providing update report on course candidate numbers for each different course

·ÌýÌýÌýÌýÌýÌý Alerting managers to candidate did not attend

·ÌýÌýÌýÌýÌýÌý Liaising with the external health & safety training provider for course dates

·ÌýÌýÌýÌýÌýÌý Monitoring the client facing training portal for training alerts and candidate certificates

·ÌýÌýÌýÌýÌýÌý Emailing out candidate certificates

·ÌýÌýÌýÌýÌýÌý Advertising course dates via email and by the Health & Safety Training Page on SharePoint

·ÌýÌýÌýÌýÌýÌý Maintaining and updating Health & Safety Training Page on SharePoint

***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.

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Main duties of the job

ÌýTo oversee all the training administration functions to ensure that provision of health & safety training Trust wide is efficiently and effectively managed to include:

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·ÌýÌýÌýÌýÌýÌý Working with the external training provider to ensure that candidates are booked on to the corrects course /course dates.

·ÌýÌýÌýÌýÌýÌý Monitoring the training provider training dashboard, and responding to prompts accordingly (issue certificates, book candidate refresher training, report on did not attends etc.).

·ÌýÌýÌýÌýÌýÌý Responding to college queries regarding health & safety training.

·ÌýÌýÌýÌýÌýÌý Booking candidates onto courses/managing cancellations

·ÌýÌýÌýÌýÌýÌý Ensuring candidates receive all the relevant joining instructions they require.

·ÌýÌýÌýÌýÌýÌý Updating ESR with candidate training records.

·ÌýÌýÌýÌýÌýÌý Tracking numbers of staff trained per course and preparing update reports on training statistics as required.

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Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.