Job summary
- Main area
- Neurosurgery
- Grade
- NHS AfC: Band 3
- Contract
- Permanent: Full Time
- Hours
- Full time
- Part time
- Job share
- Job ref
- 216-PL-S6817492
- Employer
- University Hospitals Plymouth NHS Trust
- Employer type
- NHS
- Site
- University Hospital Plymouth
- Town
- Plymouth
- Salary
- £24,071 - £25,674 Per Annum, pro-rata
- Salary period
- Yearly
- Closing
- 05/01/2025 23:59
- Interview date
- 13/01/2025
Employer heading
Medical Secretary Neurosurgery
NHS AfC: Band 3
Job overview
To provide a comprehensive administration service within the Neurosurgery service line.Ìý Supporting the Band 4 Speciality Coordinator to provide secretarial support to the Consultants and wider medical team in an efficient and timely manner. This post is part of a professional multi-skilled team working within the Neurosurgery Service.
***Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome. Available as a fixed term contract or secondment opportunity withÌý the possibility of becoming permanent. (With current line manager's agreement). ***
***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.
Working for our organisation
We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment team on 01752 432100. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Detailed job description and main responsibilities
- Typing DictationsÌý
- Filing Patient LettersÌý
- Booking Outpatient appointmentsÌý
- Booking TheatresÌý
- PTL ManagementÌý
- Answering the phone to patientsÌý
- Data Quality queriesÌý
- Other tasksÌý
Person specification
Qualifications
Essential criteria
- A-C in Maths and English GCSEs or NVQ equivalent or equivalent demonstrable experience.
Desirable criteria
- Typing to OCR 2(or above) standard or equivalent
Knowledge and Experience
Essential criteria
- Previous demonstrable secretarial or support secretary experience
- Previous demonstrable experience in the use of word processors/data base/spreadsheet packages
Desirable criteria
- Previous demonstrable experience in a healthcare setting
Aptitude and Abilities
Essential criteria
- Ability to work calmly and methodically when undertaking a varied workload in a busy working environment .
- Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
Desirable criteria
- Understanding the Trust’s waiting list policy within the work place
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sophie Cornelius
- Job title
- Clinical Admin Manager
- Email address
- [email protected]
- Telephone number
- 01752 433880
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