Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Part time - 28 hours per week
- Job ref
- 153-SU04013
- Employer
- University Hospitals Dorset NHS Foundation Trust
- Employer type
- NHS
- Site
- Royal Bournemouth Hospital
- Town
- Bournemouth
- Salary
- £24,071 - £25,674 pa/pro rata
- Salary period
- Yearly
- Closing
- 02/01/2025 23:59
Employer heading
Vascular Secretary - Band 3
Band 3
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train. The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.Ìý
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
An opportunity has arisen to support the Vascular admin Team situated at Royal Bournemouth Hospital. This is a busy surgical department and you will be supporting 11 Consultant Vascular Surgeons who work across the South providing emergency and elective care to patients.Ìý
It is an interesting, friendly, fast paced specialism and you will need to be efficient, enthusiastic, a good team player and have an eye for detail and accuracy.Ìý
Base Location: Royal Bournemouth HospitalÌý
Interview Date: TBC
Main duties of the job
- To support the consultants and consultant secretaries in providing an efficient secretarial service. This will involve the typing of all clinical correspondence ie clinic letters, reports, operation letters etc, under the supervision of the consultant secretary, using audio/Digital Dictation.
- To be aware of RTT (Referral to Treatment) pathways to adjust patient referral to treatment clock according to the treatment plan, liaising with consultant secretaries and/or validator as necessary
- Look up, sort and file patients’ results as directed by the clinician/consultant secretary in line with Health Records filing policy.
- Photocopying, faxing and general filing to include correspondence, results in hospital notes when required.
- Be responsible for out-going post, meeting afternoon deadline assisting post workers when required.
- To deal with telephone queries in an appropriate manner as instructed by the consultant secretary.
- To ensure all referrals are collected on a daily basis and distributed to the appropriate clinician without delay. This includes Choose and Book referrals and paper referrals received direct from GP or other professional bodies.
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Working for our organisation
Our values define who we are as #TeamUHD.Ìý They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.Ìý
This means that some services may move site this year or next, either temporarily or long term.Ìý Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview. Ìý
Detailed job description and main responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person specification
Qualifications
Essential criteria
- Minimum 5 GCSE’s including English
- RSA II or equivalent touch typing/computer skills
Desirable criteria
- Computer qualification
Experience
Essential criteria
- Secretarial experience or similar
- Working with people at all levels
Desirable criteria
- Experience of working at UHD in a similar role
- NHS medical secretary experience
IT skills
Essential criteria
- Computer literate with word processing experience.
- Data accuracy on computer systems
- Audio typing
Desirable criteria
- Experience of working with Hospital Systems
Personal attributes
Essential criteria
- Ability to deal with sensitive issues
- Team member
- Effective communicator
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Joanna Hoare
- Job title
- Vascular Consultant Secretary
- Email address
- [email protected]
- Telephone number
- 0300 019 5843
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