Job summary
- Main area
- Administration
- Grade
- Band 3
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 828-PROVIDE3428
- Employer
- Provide CIC
- Employer type
- NHS
- Site
- HQ - 900 The Crescent
- Town
- Colchester
- Salary
- £24,071 - £25,674 per annum
- Salary period
- Yearly
- Closing
- 27/03/2025 23:59
Employer heading
Medical Device Administrator
Band 3
Job overview
We are looking for an enthusiastic Administrator to join ourÌý Health and Safety Team within the Estates directorate. ÌýThis role will be suited to a highly organised person as you will be responsible for maintaining records on the Medical Device Database along with arranging appointments.Ìý
The successful candidate must have previous administration experience and be used to working in a busy office environment
Please see the person specification and the job description for more details as well as the job overview.
Main duties of the job
The post holder will provide comprehensive administrative support to the Head of Health Safety and Compliance. This role is a critical support to the process by which our Medical Devices, their supply and servicing are maintained, which in turn ensures our clinical staff have the right equipment available to them to provide excellent, safe care. This post sits within the Estates and Facilities Team and supports the continuous improvement of patient safety within the wider group.
Although working closely with the Head of Health, Safety and Compliance, the Medical Device Administrator role will involve frequent liaison and relationship building with staff across Provide at varying levels of the organisation.
As part of the Estates and Facilities Team the post holder will also support, and have the support of, the wider Team with any other reasonable support requests with the banding of this role.
Working for our organisation
Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.
We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people’s homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.
A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:
³Õ¾±²õ¾±´Ç²Ô:ÌýTransforming Lives
³Õ²¹±ô³Ü±ð²õ:ÌýCare, Innovation and Compassion
Mission:ÌýAn ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.
Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men’s Networks.
We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.
Detailed job description and main responsibilities
Responsible for ensuring the maintenance of the medical equipment database is up to date by carrying our regular audits, (This includes service/calibration dates, location, required training etc.)
Prioritises own work to meet deadlines in conjunction with colleagues and prioritises on-going work with guidance.
ÌýWork with colleagues, equipment providers and external maintenance companies to ensure the timely and smooth servicing of medical devices / equipment.
ÌýResponsible on compiling and distributing medical device information and reports to services, Safety and Quality and Medical Device contractor Ìý
ÌýAct as a first point of contact for the team, communicating effectively with a wide range of internal and external stakeholders
ÌýResponsible for the decommissioning of end-of-lifecycle medical devices; ensure the medical devices are clean, all asset tags are removed and removal from the dedicated database before disposal.
ÌýTo work with the Head of Health, Safety and Compliance to swiftly respond to any product recall or Field Safety Notices and collate the required evidence.
Undertake data entry and perform data validation checks within electronic management systems and databases.
Update reports from the incident and risk management systems in relation to Medical DevicesÌý
Highly organised, prioritising workload and managing enquiries; referring complex queries to the appropriate expert for resolution
ÌýTo lead on carrying outÌý spot checks of equipment to confirm location and on the eQuip database
ÌýCo-ordination of the Medical Device meetings (Room bookings, agenda, maintenance of the action log, minute taking, associated communication of documents etc.)
Responsible for booking Health and Safety trainingÌý
Developing a Health and Safety database of training courses, those taking place and renewal dates.
Be proficient in the use of Microsoft Word, Powerpoint, and Excel to enter, retrieve and collate data
ÌýSupport the Head of Health, Safety and Compliance with any other reasonable tasks commensurate with a Band 3 role.
Person specification
Administration experience
Essential criteria
- Any experience with databases, spreadhseets
- Level 3 diploma or equivalent
- Medical/Clinical background
- Health and Safety experience
Desirable criteria
- IOSH Managing Safely
- Experience of SBS system
- Clinical background
- Healthcare environment
Past experience
Essential criteria
- Evidence of CPD
Communication
Essential criteria
- Good communication skills
- Ability to listen and digest info
Desirable criteria
- Willingness to learn new skills
Employer certification / accreditation badges
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Sarah Bright
- Job title
- Head of Health, Safety and Compliance
- Email address
- [email protected]
- Telephone number
- 07817 024469
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