Job summary
- Main area
- Administration
- Grade
- 6
- Contract
- Permanent
- Hours
- Full time
- Part time
- Job ref
- 188-THQ2161224
- Employer
- University Hospital Southampton NHS Foundation Trust
- Employer type
- NHS
- Site
- University Hospital Southampton
- Town
- Southampton
- Salary
- £37338 to £44962
- Closing
- 02/01/2025 23:59
- Interview date
- 14/01/2025
Employer heading
HR Operations Team Manager
6
Job overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for detailed job description of the role.
Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
Main duties of the job
UHS (University Hospital Southampton Trust) provides a proactive recruitment service to our Managers Ìýand our HR Operations Team is responsible for the onboarding of our staff at all levels. ÌýThe team also oversee international recruitment, visa checks, DBS and contract changes and payroll.
You will lead a team of HR Administrators and Co-ordinators to deliver a compliant, efficient and reliable service to the Trust. Ìý
We work across 250 job roles and recruit over 2500 people a year. ÌýThis is a dynamic role where attention to detail, interest in policies, regulations and HR employment law is required. Ìý The work your team delivers ultimately ensures our hospital is fully staffed and can treat our patients. Your knowledge of HR compliance and legislation around visas and DBS will be critical.
Working for our organisation
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.Ìý
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at interview about the flexibility you need, and we will explore what’s possible for the role and service. Ìý UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Detailed job description and main responsibilities
You will collaborate with hiring managers across professions at all levels and work alongside Talent Acquisition and Medical Recruitment teams. You Ìýwill need to be a confident communicator and experienced team manager. ÌýAbove all things, you will support and manage your team to deliver the required level of service to the Trust. ÌýThis will include monitoring and managing KPIs, assessing and implementing training, reviewing and building processes and coaching and developing others. Ìý This level of operational management and the service your team provides has a direct affect on the patients we serve. ÌýIf we fail to recruit the right talent within the right timescale it’s experienced by our patients and when we get it right, it’s noticed by our colleagues.
You will:
• Ìý ÌýLead a high volume operational HR team to deliver on deadlines and KPIs, providing high quality experience to candidates and colleagues
• Ìý ÌýHave experience of dealing with pay and contractual queries and the ESR HR system
• Ìý ÌýHave excellent knowledge of Home Office systems and policies related to employing and managing migrant workers
• Ìý ÌýHave experience of managing pre-employment checks processes and maintaining assurance against NHS standards
• Ìý ÌýPractice attention to detail and ability to read and understand complex policy documents.
• Ìý ÌýDemonstrate a proven track record of managing compliance and identifying and escalating risks
To be successful you will have experience of managing a successful HR team delivering a high level of customer service, as well as a firm understanding of HR compliance and governance. Ìý
Elements of this role may be in scope for the HIOW Recruitment Hub, which is under development and will be hosted by University Hospital Southampton; and offers the potential to scale and innovate the resourcing service. We offer hybrid working for this role, 50/50 working onsite and remotely.Ìý
Ìý
Person specification
Qualifications, knowledge and experience
Essential criteria
- Educated to degree-level standard, or equivalent relevant experience and knowledge.
- CIPD Post-Graduate diploma in HR (Level 7) or equivalent level of knowledge gained through experience
- Evidence of continuing personal and professional development.
- Thorough understanding of UKVI immigration law relating to the employment and management of migrant workers
- Previous experience of managing projects and ability to deal with changing priorities
- Supervisory or managerial experience and proven experience of delivering against KPIs and targets
Desirable criteria
- Qualification in Project Management
- Experience of using sponsor management system
- Previous experience of health sector recruitment
- Experience of using TRAC recruitment system
Values and Behaviours
Essential criteria
- Patients First
- Always Improving
- Working Together
Employer certification / accreditation badges
Documents to download
Further details / informal visits contact
- Name
- Kate Eyres
- Job title
- HR Operations Manager
- Email address
- [email protected]
- Telephone number
- 02381206525
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