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Job overview

*Applicants who have applied in the last six months need not reapply*

We are recruiting an Executive Business Manager to join our new Business Management Unit (BMU). This role supports the fast-paced and dynamic Executive Team (ETM).ÌýÌýIt is essential the postholder has at least two years’ experience at Band 6 in the NHS or equivalent experience in a similar role in a complex organisation.

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The postholder will act as a gatekeeper for the ETM, ensuring efficient use of time, capacity and resource. Responsibilities include managing schedules, producing high-level correspondence, drafting reports, and preparing presentations. The role demands a proactive approach—anticipating needs of the ETM, prioritisation, identifying and resolving matters whilst keeping ETM members briefed.

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Additional duties include supporting corporate governance, key committees, and strategic initiativesÌýthat support the ETM’s portfolios, managing budgets and compliance in key areas. The postholder will oversee recruitment coordination and roster submissions; theyÌýwill act as a source of advice and guidance, resolving day-to-day issues independently.

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This is an exciting opportunity to be part of a dynamic team, ensuring operational efficiency and governance at the highest level.

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Shortlisted candidates will be invited to attend an assessment centre onÌý1 April 2025.ÌýThose who advance past this stage will be invited to attendÌýin-person interviews on 3 April 2025.

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Main duties of the job

• Executive Support: Manage the Executive Director's time and priorities, ensuring effective diary management, preparation of briefings, and drafting of reports and documentation.
• Project and Change Management: Lead and coordinate strategic projects, ensuring alignment with organisational objectives and adherence to strict deadlines.
• Governance and Compliance: Support the coordination and administration of Board, Executive, and Committee meetings, ensuring compliance with corporate governance frameworks.
• Financial Oversight: Manage allocated budgets, monitor expenditures, and identify CIP opportunities to support financial objectives.
• Stakeholder Engagement: Act as a primary contact for internal and external stakeholders, fostering professional relationships with local councils, partner organizations, MPs, and others.
• Communication Management: Oversee correspondence, ensuring accurate and timely responses, and provide professional judgment in managing sensitive and complex issues.
• Recruitment and HR Support: Manage the recruitment and induction of Executive Directors and Non-Executive Directors, maintaining records of annual leave and compliance with training and appraisals.
• Operational Efficiency: Develop tracking systems to monitor action plans and milestones, ensuring timely delivery of objectives and effective risk management.

This role requires diplomacy, initiative, and a high degree of professionalism.

Working for our organisation

Rated ‘outstanding’ by the CQC, we’ve got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent

We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences

We ask for information about your protected characteristics on our application forms. This isn’t visible to anyone involved with shortlisting or interviewing you, except when you choose to be considered under the guaranteed interview scheme due to disability. Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission

The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work

As a flexible working friendly organisation, we want you to be able to work in a way that is best for us, for our patients and for you. Talk to us about a flexible working arrangement that won’t involve sacrificing time for personal interests or family commitments. We’ll support you to work flexibly in a way that will suits us both

See where you can go with KCHFTÌý