Job summary
Employer heading
Medical Secretary Band 3
NHS AfC: Band 3
We recognise that outstanding care can only be delivered through our people.听 We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.
We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals 鈥 people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our values guide everything we do. They are:
- Patient-centred 鈥撎Putting patients at the heart of everything we do, listening and responding to their needs and wishes.
- Safety 鈥撎Following ULTH and professional guidelines. Speaking up to make sure patients and staff are safe from harm.
- Excellence 鈥撎Striving to be the best that we can be. Innovating and learning from others.
- Compassion 鈥撎Caring for patients and their loved ones in ways we would want for our friends and family.
- Respect 鈥撎Behaving and using language that demonstrates respect and courtesy to others. Zero tolerance to bullying, inequality, prejudice and discrimination.
If you believe in them too, then you are ready to join the ULTH team.
We鈥檝e taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of 拢710 million (22/23) and we employ nearly 8,600 people.
Our Board have recently agreed a new vision statement 鈥 鈥淥utstanding Care Personally Delivered鈥 鈥 stating their ambition for our Trust to be among the best.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from 鈥楻equires Improvement鈥 to 鈥楪ood鈥. Our rating for caring remained as 鈥楪ood鈥.
This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So,听what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.
Types of flexibility could include:
- Part-time - less than 37.5 hours per week.
- Off-site/remote working - working from home or other sites for part or all the week.
- Compressed hours 鈥 usually full-time hours but over fewer days or shifts.
- Staggered hours 鈥 having different start and finish times.
- Set shift patterns 鈥 to allow for predictability
- NHS Pension:听A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
- Bank working:听The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.
In addition, there is听more.
- Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
- Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
- 听Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
- 听Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.
Enjoy a better quality of life in one of the UK鈥檚 most welcoming counties.听Whether you鈥檙e taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone.听Discover a range of rewarding health and social care careers in a county that鈥檚 friendly, fascinating, affordable and brimming with everything you need to live a happy life.听Visit听听to find out more.
Job overview
眉听 Medical Secretary
眉听 Surgical Business Unit
眉听 Vascular
眉听 Pilgrim Hospital, Boston
眉听 Band 3
眉听 22.5 hours per week
眉听 Permanent
This post will commence from April 25
Main duties of the job
About the Role鈥.
We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams.听 The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and validation is completed accurately and in a timely manner.
About the Department鈥
We have one vacancy within the department of the Vascular, Business Unit.听 This position is for听 22.5 hours per week. You will be working alongside 1 Specialty Co-ordinator, 4 other medical secretaries and supporting the Consultants and their teams. There are also 2 Medical Secretarial Assistants.听 Also 1 Elective Access Clerk.听 The Department is always busy with something to do.
Working for our organisation
About the Trust 鈥 Branding Statement
听
The United Lincolnshire Hospitals NHS Trust was formed in April 2000 by the merger of the three former acute hospital trusts in Lincolnshire, creating one of the largest hospital trusts in the country. We provide a comprehensive range of hospital based medical, surgical, paediatric, obstetric and gynaecological services to over 800,000 people across the county of Lincolnshire. We operate four hospital sites and deliver services in a range of other settings; we employ around 7,800 staff, and have a turnover in excess of 拢400m per annum.
Detailed job description and main responsibilities
What we鈥檙e looking for鈥..
Enthusiasm is more important than experience but you need to have GCSE English grade C or equivalent as well as typing and word processing skills.听 You should be a competent user of Microsoft word and excel.听 A flexible approach to work is required and an ability to get on with others in a team based environment.听 You will need to use your initiative and prioritise work to achieve tight deadlines. Recent experience of the NHS and knowledge of medical terminology would be an advantage.
The Department is always busy with something to do.
About the Role鈥.
We are looking for a Medical secretary who will be responsible for supporting the clinical team in delivering high quality patient care and ensuring a comprehensive secretarial and administrative service is provided to the medical staff and their teams.听 The post holder will report to the Specialty Co-ordinator and ensure the CQUIN typing target and validation is completed accurately and in a timely manner.
What we鈥檙e looking for鈥..
Enthusiasm is more important than experience but you need to have GCSE English grade C or equivalent as well as typing and word processing skills.听 You should be a competent user of Microsoft word and excel.听 A flexible approach to work is required and an ability to get on with others in a team based environment.听 You will need to use your initiative and prioritise work to achieve tight deadlines. Recent experience of the NHS and knowledge of medical terminology would be an advantage.
听
Benefits
In return, we will support your personal development and continued professional development, and offer you to be part of our team. The NHS also offers one of the most competitive benefits package with regards to Annual Leave, Pensions and a comprehensive range of NHS Discounts.
To submit an application, please click on the apply button below and submit your application.
Equality statement
United Lincolnshire Hospitals NHS Trust recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer.
听
The Trust is committed to Equal Opportunities and improving working lives. We welcome applications from members of the minority ethnic groups and people with disabilities who are currently underrepresented in our workforce. All applications will be treated on merit.听听
Safeguarding Children and Vulnerable Adults
United Lincolnshire Hospitals Trust is committed to safeguarding and promoting the welfare of children, young people and adults, both as service users and visitors to Trust premises. All staff have a responsibility to safeguard and promote the welfare of children and adults.
Previous applicants need not apply.
Person specification
Previous experience
Essential criteria
- Recent Secretarial experience
Desirable criteria
- Knowledge of medical terminology
- Knowledge of PAS
- Knowledge of 18 week RTT pathway
Qualifications
Essential criteria
- Typing, Audio and Word/Text Processing skills to RSA III or equivalent knowledge acquired through further experience
- GCSE English Language Grade C or equivalent
Desirable criteria
- Medical secretary qualifications
- Shorthand minimum 90 wpm
- 4 GCSE Grade C or equivalent NVQ III or equivalent
- AMSPAR 鈥 Medical Terminology Certificate
- Stage 1 鈥 Management Development or equivalent
- D32/33 Assessor Award or equivalent
Skills
Essential criteria
- Ability to complete tasks accurately and efficiently
- Ability to work on own initiative and prioritise workload to achieve deadlines
- Good written and verbal communication skills
- Ability to communicate and work in a team
- Competent Microsoft Word User
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: 飪 Patient Centred 飪 Safety 飪 Compassion 飪 Respect and 飪 Excellence
- Awareness and Knowledge of the dignity in care agenda.
- Ability to evidence/demonstrate key values and behaviours in line with the Trust framework
Desirable criteria
- Validation of 18 week RTT pathway
Specific requirements
Essential criteria
- Conscientious in standard of work produced
- Ability to work under pressure
- Clear understanding of the importance of confidentiality
Desirable criteria
- Adaptable to change
- Readiness to try new things
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Lyndsey Bolland
- Job title
- Service Manager
- Email address
- [email protected]
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