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Job overview

Previous applicants need not apply

We are looking to recruit a full-time enthusiastic and dynamic administrator to join our Bromley Child and Adolescent Mental Health Team (CAMHS).

You will be expected to provide full secretarial/administrative support to the Operational Manager and wider management Team to ensure service delivery is effective and efficient.Ìý Additionally you will have line management and oversight of the Administration Team.

Main duties of the job

To provide co-ordination and oversight of administrative pathways within the teams to ensure smooth running of services.

To schedule administrative staff rotas to ensure appropriate cover is provided across the Service during all operational hours.

Monitor workloads and tasks and adjust rotas, redeploying manpower resources in agreement with the Administration Manager to provide cover for annual leave and sickness absence for admin staff.

To ensure all functions of service delivery from the administrative team,Ìýincluding a responsive and efficient booking system for appointments, runs smoothly placing emphasis on quality and meeting targets

To ensure that all correspondence is formatted to the Trust’s standard.

To provide day to day staff management including work allocation, work quality checking, return to work interviews, initial stages of grievance and discipline.

To maintain staff records of sickness, annual leave and agency and bank work on Healthroster.

To demonstrate a level of responsibility relating to operational matters not requiring a clinical judgement in the absence of the Administration Manager/Operational Manager

To plan meetings as required, and to attend meetings, collate papers and take minutes as required by Management Team.

Working for our organisation

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children’s centres, schools and people’s homes.

We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary’s Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.

Our purpose is to improve lives by providing the best possible care to our patients and their families.Ìý This is strengthened by our new values:

• We’re Kind
• We’re Fair
• We Listen
• We Care