Job summary
Employer heading
Administrative Assistant (Apprenticeship)
NHS AfC: Band 3
We are East Midlands Ambulance Service (EMAS), an organisation focused on delivering a high standard of emergency and urgent care to our patients across the region.
The East Midlands Ambulance Service NHS Trust (EMAS) provides Emergency, Urgent and Non-Emergency pre-hospital care and transport across six counties (Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire & Rutland and Northamptonshire).
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Job overview
We are looking for an enthusiastic Apprentice Administrator to join our small team providing administrative support services to the Chief Executive’s team at East Midlands Ambulance Service.Ìý
As an apprentice you will work with our team and gain hands-on experience in a wide range of administration skills, including reception and switchboard, printing and photocopying, using excel spreadsheets to track correspondence, typing emails and documents, dealing with incoming and outgoing mail, learning about corporate governance and gaining experience in producing agendas and recording action logs.Ìý
All of this will enable you to achieve your NVQ Level 3 in Business Administration. Course contents include Your training plan; End Point Assessment; Work based Training; Monthly assessor sessions throughout entire apprenticeship; End Point Assessment preparation; Assignments/Workbooks; Guided Self-Study; Quarterly progress Reviews; Directed Learning & Observations; Professional Discussions; Training, Coaching & Feedback Sessions.
The role is office based at our Headquarters in Nottingham, full-time Monday to Friday 9am – 5pm and is a fixed term contract for a total of 18 months.Ìý Salary is £17,791 per annum
Main duties of the job
Provide support to the Reception team for lunchtime and holiday cover of the main Headquarters reception and switchboard.Ìý Answering and transferring calls and dealing with visitors, parcel deliveries etc.
Answering emails in the generic admin inbox and allocating emails for action to the correct person.ÌýÌý
Receiving and logging and then processing correspondence through to signature following the team's established systems.
Using skills in Microsoft Outlook, Excel and Word.Ìý Also Microsoft Teams for arranging diary dates and meetings.
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Working for our organisation
We are a small but busy corporate admin team and need an Administrative Assistant to help keep us all on track!Ìý You will be the lead person managing our busy generic inbox and keeping our correspondence trackers up to date.Ìý You will be the important person booking travel requests on our travel system, this could be staff going to external meetings on the train or could be a group of our trainee front line staff going to a residency for a few days training.
Detailed job description and main responsibilities
Following established systems and processes and maintaining tracking spreadsheets for correspondence.Ìý Booking travel including rail and hotels.Ìý Dealing with incoming and outgoing mail.Ìý Reception duties to cover absence. Processing correspondence for signatures.Ìý Room bookings and setting up for meetings, including ordering lunch and refreshments.
Job Description attached with full details.
Person specification
Essential
Essential criteria
- Educated to GCSE level or equivalent in English and Maths grade C or above
- Competent in Microsoft Office software
- Good command of written English language
- Experience of working in an administrative or secretarial role
- Ability to accurately take notes in meetings
- Good organisational skills
- Ability to plan own time
- Ability to handle and prioritise multiple tasks
Desirable criteria
- Computer / Keyboard skills
- Flexible, enthusiastic and positive attitude
Documents to download
Further details / informal visits contact
- Name
- Katy Gee
- Job title
- Senior Administrative Support Officer
- Email address
- [email protected]
- Telephone number
- 0115 8845000
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