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Job overview

Looking for something new & exciting in the NHS? Ever considered Prison healthcare? 

An exciting opportunity has arisen for an Administrator to join the Offender Health Care Group working at HMP Fosse Way. HMP Fosse is a Category C Resettlement Prison opened in May 2023.

HMP Fosse Way houses 1,715 prisoners and focus on the rehabilitation of offenders and their reintegration back into society.  It consists of 7 House blocks across 4 floors. There is a dedicated healthcare suite located in the main building with also additional multi use rooms across the establishment including rooms for groups or 1-2-1’s.

To work as part of a team providing secretarial, clerical and administrative support to the Healthcare team  within HMP Fosse Way.

Do you want to feel rewarded in being able to deliver a bespoke package of care to address and improve health inequalities to individuals with diverse and complex health needs?

We have well-established and strong relationships with the prison team, who support us to deliver safe care.

We might close the vacancy earlier, if there is sufficient number of applications received.   

A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Main duties of the job

Input accurate data onto SystmOne ensuring timely and accurate reports are provided for  the clinical matrons and Head of Healthcare.

Support the clinical team in the organising and facilitation of clinics and diaries, using SystmOne rota, ledgers and assignment to caseloads.

Booking and monitoring secondary care  outpatient appointments and requests for diagnostic tests. 

Liaison with sub-contractor services who provide healthcare provision within the detained estate re: waiting lists, ledgers, and template management.

Processing of subject access requests in accordance with Data Protection Regulations and the GDPR. 

Filing, photocopying, scanning and attaching documents into SystmOne.  

The set up and maintenance of databases.

Attend meetings as a minute taker and responsibility for the production of agenda, minutes, action tracker. 

Use of multiple software packages for example, SystmOne, Microsoft Office, Adobe Acrobat Pro 2020.  

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment