Job summary
- Main area
- Administration
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week (Monday to Friday 09.00 - 17.00)
- Job ref
- 267-BM7041259
- Employer
- Oxford Health NHS Foundation Trust
- Employer type
- NHS
- Site
- Whiteleaf Centre
- Town
- Aylesbury
- Salary
- £26,530 - £29,114 Per Annum
- Salary period
- Yearly
- Closing
- 20/03/2025 23:59
Employer heading
Administrator - Senior Management Team, Buckinghamshire
NHS AfC: Band 4
Oxford Health NHS Foundation Trust has been rated as Good by the Care Quality Commission (CQC).
We are a responsive and innovative Foundation Trust that places our values of Caring, Safe and Excellent at the heart of everything we do. We take great pride in our staff and believe that investing in you is key to us achieving our vision of outstanding care delivered by outstanding people.
We work with a wide range of partner organisations to deliver care and support to people in their own homes and from a number of hospitals and community bases. We focus on delivering care as close to home as possible for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
We actively support anti-racism, equality, diversity, and inclusion so, if you’re excited about this job opportunity and you meet our Trust values, but feel unsure about applying, then please get in touch and we will be happy to have a conversation with you.
We are also committed to increasing diversity in the workforce, that is why we actively encourage applications from those groups of people who are currently under-represented, which include amongst others: people with disabilities; men from all socio-economic backgrounds; people from diverse ethnic backgrounds; and people from the LGBTQIA+ community.
Good luck and we hope to hear from you.
Job overview
An opportunity has arisen to be an Admin within our Senior Management Team in Buckinghamshire. We are looking for an enthusiastic person with excellent communication and organisation skills to provide administration support to the SMT.
You will have the ability to work under your own initiative as well as in collaboration with colleagues in a small team.The successful candidate will be computer literate in Microsoft Office and hold a high level of written and verbal communication skills.
No two days are the same; if you enjoy variety and a challenge, this is the perfect role for you. We are a friendly and approachable team, who are incredibly supportive; we know how important it is to have a good team around you to succeed and be happy at work.
Main duties of the job
- Suggest and make recommendations for improvement to existing administration procedures.
- To provide administrative support for meetings as requested and to ensure follow up action is completed. Including producing notes of meetings, setting up meetings, preparing agendas.
- To maintain diaries and records for clinical managers including arranging meetings, preparing papers and minute meetings where necessary.
- To provide secretarial support to members of team utilising a high level of IT skills to produce quality documentation to support the work of the team. This includes organising meetings, co-ordinating the diaries of team members and providing administrative support as required.
- To respond to email, telephone enquiries and written enquiries.
- To collate staff records regarding training, annual leave and sickness leave etc.
- To order team stationery through e-procurement. To be responsible for raising and coding invoices under delegated responsibilities on both SharePoint and e-Procurement systems.
Working for our organisation
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are:“Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person specification
Experience
Essential criteria
- Experience of organising and developing administration systems and processes
- Previous office administration experience at a senior level
Skills
Essential criteria
- Ability to manage and prioritise own workload
- Good Microsoft office skills including Excel, Outlook and Word
- Organisation skills/managing diary systems and tracking information
Skills
Essential criteria
- Excellent verbal and written communication skills
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Emma Peachment
- Job title
- PA/Project Support
- Email address
- [email protected]
- Telephone number
- 01865901337
- Additional information
At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.
Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.
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