Job summary
Employer heading
Paediatric Medical Support Secretary
Band 3
Job overview
Division: Women’s, Children’s & Clinical Support Services
Job Title: Support Secretary – Paediatrics
Band: 3
Location: Staffordshire Children’s Hospital at Royal Stoke
Hours: 24 hours per week
Managerially accountable to: Junior Operational Services Manager
Professionally accountable to:Ìý Directorate Manager
Main duties of the job
The post holder is required to support in the delivery of a comprehensive administrative service to Ìýspecialty team. This is a split role within 1 team for paediatric diabetes (14 hours per week) and general paediatrics, oncology, haematology, endocrinology ÌýThis will involve waiting list management in accordance with the Patient Access Policy, communicating appointment and admission related information to patients and carers and typing correspondence as appropriate. The post holder will log referrals, make/amend appointments and deal with all queries that come in to the team. The diabetes role requires yearly audit, yearly figures, input into the Twinkle system, annual review letters and clinic letters.
The post holder will be responsible for sorting and distributing incoming/outgoing information in a timely manner. Application of the national rules and guidance is critical in relation to treating patients in a timely manner and chronologically, whether by clinical priority or in terms of length of wait.
As part of the administrative support structure, the post-holder is responsible for adhering to the Trust’s Access Policy and Standard Operating Procedures.
Ìý
Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.Ìý
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Detailed job description and main responsibilities
Please see attached Job Description and Person Spec for a detailed view of the role or contact Gemma Street-Price, Junior Operational Services Manager on 01782 671522Ìý
Person specification
Qualifications
Essential criteria
- Good general education to include GCSE English or equivalent
- RSA 3 Word Processing or equivalent
Knowledge, Skills, Training, Experience
Essential criteria
- Secretarial/Clerical background with experience in database and excel systems
- Audio Typewriting skills
- Knowledge of hospital systems
- Good communication skills
Desirable criteria
- Experience of working in an acute hospital setting
Personal Qualities
Essential criteria
- Ability to work as part of a team
- Ability to use own initiative
- Able to work with confidential information
Applicant requirements
You must have appropriate UK professional registration.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
Further details / informal visits contact
- Name
- Gemma Street-Price
- Job title
- Junior Operational Services Manager
- Email address
- [email protected]
- Telephone number
- 01782 671522
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