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Mae'r wefan hon yn annibynnol ar y GIG a'r Adran Iechyd.

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Crynodeb o'r swydd

Prif leoliad
Administration
Gradd
Bank Band 4
Contract
Banc
Oriau
  • Gweithio hyblyg
  • Arall
Various
Cyfeirnod y swydd
354-Bank-CO-20173
Cyflogwr
Sussex Partnership NHS FoundationTrust
Math o gyflogwr
NHS
Gwefan
Hellingly
Tref
Hellingly
Cyflog
£14.89 per hour
Cyfnod cyflog
Bob awr
Yn cau
16/03/2025 23:59

Teitl cyflogwr

Sussex Partnership NHS FoundationTrust logo

Team administration Co-ordinator

Bank Band 4

Come and join us

We're looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We're an organisation which puts people first. We'll do everything possible to help you feel respected, valued and included. We'll help you learn, acquire new skills and gain further experience to support your career development. And we'll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you'll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don't forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Trosolwg o'r swydd

We are looking for people to join our bank team as a Team AdministratorÌýCo-ordinator who will work alongside the team leader and team colleagues, assisting with the smooth running of the office base work and assist with supporting service delivery.

Joining the bank admin offers you an exciting and interesting career development opportunity, where you will be joining a service that prioritises training and support for our admin professionals at your own pace.

If this sounds good to you and you have any type of Administrator / Team Leader experience, we'd love to hear from you!

Prif ddyletswyddau'r swydd

  • Provide effective secretarial support including diary management, phone calls and typing correspondence to a good standard using Trust Templates in line with Trust guidelinesÌý
  • To arrange, prepare the agenda and take minutes for team meetings and other meetings as directedÌý
  • To lead on the administration for the recruitment of staff (i.e. sending interview letters and servicing panel)
  • In conjunction with the manager organise and co-ordinate staff trainingÌý
  • To complete monthly absence returns for sign off
  • To maintain up to date staff details including emergency contactsÌý
  • To provide and obtain reports and data as requiredÌý
  • To operate and update any waiting lists within the teamÌý
  • To maintain comprehensive paper and electronic filing systemsÌý
  • to participate in a rota to cover duty system if required

Gweithio i'n sefydliad

We recognise that working in mental health can be stressful at times so we prioritise staff welfare; providing regular supervision, mentoring, and any other support that our staff need to ensure their wellbeing. We also encourage flexible working.

We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, partial home-working, part-time hours, or flexible start/finish times. If it works for you and works for the role, we'll do our best to make it happen.

Our vision is to provide outstanding care and treatment; the people that we employ are at the heart of making this vision a reality. If you've got the passion, the belief, the drive and the talent to help us achieve our vision then we would like to hear from you

Swydd-ddisgrifiad a phrif gyfrifoldebau manwl

To provide a comprehensive and professional secretarial and administration service to theÌýteam.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo operate and update computerised database systems including trust systems and any bespoke systems local to theÌýteam.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo operate and update any waiting lists contained within theÌýteam.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo maintain comprehensive paper and electronic filingÌýsystems.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over theÌýphone.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo organise any additional resources required for appointments or meetings, for example,Ìýinterpreters.

Ìý

·ÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýÌýTo participated in a rota to cover reception duties ifÌýrequired

Manyleb y person

Qualifications

Meini prawf hanfodol
  • NVQ 3 in Business & Administration or evidence of equivalent practical experience
  • RSA 3 or equivalent experience and evidence of further practical experience
  • Good standard of secondary education; GCSE at Grade C or above

Knowledge/Experience

Meini prawf hanfodol
  • Significant experience of a range of secretarial procedures
  • Significant experience of working as an administrator or secretary
  • Experience of office and resource management
  • Experience of supervising others
  • Experience of producing documents to a high standard of presentation with good accuracy
  • Experience of maintaining office systems
  • Experience of generating own correspondence
  • Experience of working as part of a team

Bathodynnau ardystio / achredu cyflogwyr

Defence Employer Recognition Scheme (ERS) - BronzePride In Veterans

Gofynion ymgeisio

Mae'r swydd hon yn ddarostyngedig i Orchymyn Deddf Adsefydlu Troseddwyr 1974 (Eithriadau) 1975 (Diwygio) (Cymru a Lloegr) 2020 a bydd angen cyflwyno Datgeliad i'r Gwasanaeth Datgelu a Gwahardd.

Dogfennau i'w lawrlwytho

Rhagor o fanylion / cyswllt ar gyfer ymweliadau anffurfiol

Enw
Nicola Clarke
Teitl y swydd
Coordinator for Admin
Cyfeiriad ebost
[email protected]