Job summary
- Main area
- Administrator
- Grade
- NHS AfC: Band 4
- Contract
- Permanent
- Hours
- Full time - 37.5 hours per week
- Job ref
- 990-MED-6871088-E
- Employer
- NHS England
- Employer type
- NHS
- Site
- Wellington House / Wellington Place
- Town
- London / Leeds
- Salary
- £26,530 - £29,114 per annum (exclusive of London weighting)
- Salary period
- Yearly
- Closing
- 05/01/2025 23:59
Employer heading
Administrator
NHS AfC: Band 4
Our Organisation
The NHS is building a culture that is positive, compassionate and inclusive – and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that’s a job share, part time, hybrid working or another flexible pattern. In addition,Ìýalthough the role advertised may have a ‘home’ office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you.
Job overview
The Business Operations and Delivery team sits within the wider Prevention and Long-Term Conditions (PLTC) Programme within the medical directorate. The PLTC Programme covers Prevention, AMR, Diabetes, CVD-R and Public Health.
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As Administrator, the postholder will work as part of a dynamic PMO team delivering an effective service supporting the Prevention and Long-Term Conditions Programme.
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We are looking for an individual who is highly organised, proactive, a team player and holds a ‘can-do attitude’. Good communication skills and a professional approach are essential to this role.
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Please refer to the Job Description for more information or get in touch if you’d like to find out more.
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Main duties of the job
As Administrator, the postholder will support the PMO team with essential administrative services. These include, but are not limited to:
- Management of the PLTC PMO mailbox; ensuring enquiries are responded to in a timely manner and there is appropriate distribution across the team.
- Ensuring appropriate filing of emails and documents, in line with organisational policy.
- Supporting travel and accommodation bookings across the PLTC programme.
- Co-ordination of Freedom of Information and Parliamentary Questions, including maintaining FOI/PQ tracker.
- Supporting with meeting management across the PLTC programme and Senior Management Team, including preparing agendas, booking rooms, organising guest speakers, circulating meeting papers and communications.
- Provide diary management support where needed across the Senior Management Team.
- Supporting events / team away days across the programme, including room bookings, equipment, supporting agenda planning, coordinating key materials.
- Disseminating key communications to the PLTC programme team.
- Supporting with the day-to-day administrative tasks assigned to the team.
Working for our organisation
The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
- Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
- Making the NHS a great place to work, where our people can make a difference and achieve their potential.
- Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
- Optimising the use of digital technology, research, and innovation
- Delivering value for money.
If you would like to know more or require further information, please visitÌýhttps://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
NHS England hold a Sponsor Licence; this means that we may be able to sponsor you providing the Home Office requirements are met. To be eligible for sponsorship through the Skilled Worker route you’ll usually need to be paid the ‘standard’ salary rate of at least £38,700 per year, or the ‘going rate’ for your job, whichever is higher. You can find more information on the .Ìý
Detailed job description and main responsibilities
The post holder will work as part of a team in delivering an efficient and effective Business Management Support service.
Key Responsibilities will include:
·ÌýÌýÌýÌýÌýÌýÌýBe the key point of contact for enquiries and advice for the team.
·ÌýÌýÌýÌýÌýÌýÌýProviding diary support for the Senior Management Team where needed, including arranging, and changing appointments, prioritising these as appropriate.
·ÌýÌýÌýÌýÌýÌýÌýProvide support to programme and senior team meetings including calendar bookings, booking rooms, arranging guest speakers, and ensuring papers are ready and distributed ahead of meetings.
·ÌýÌýÌýÌýÌýÌýÌýUndertake the organisation and planning of events as directed.
·ÌýÌýÌýÌýÌýÌýÌýOrganise travel arrangements for the wider team, booking rail and accommodation in accordance with policy.
·ÌýÌýÌýÌýÌýÌýÌýGather information and undertake enquires for the team and the wider group as and when is necessary.
Full details can be found in the attached Job Description.
Person specification
Qualifications
Essential criteria
- Minimum of 3 GCSE’s (Grade A-C), including English
Knowledge and experience
Essential criteria
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Skills and capabilities
Essential criteria
- Ability to work at pace in a busy working environment and able to multitask
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Documents to download
Further details / informal visits contact
- Name
- Hayley Ward
- Job title
- Business Co-ordinator
- Email address
- [email protected]
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