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Job summary

Main area
Safeguarding Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Job share - 16 hours per week (Monday and Friday Only)
Job ref
249-6837827
Employer
Great Western Hospitals NHS Foundation Trust
Employer type
NHS
Site
Great Western Hospital Acute Main Site
Town
Swindon
Salary
£26,530 - £29,114 pro rata
Salary period
Yearly
Closing
03/01/2025 23:59
Interview date
13/01/2025

Employer heading

Great Western Hospitals NHS Foundation Trust logo

Children's and Maternity Safeguarding Administrator

NHS AfC: Band 4

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

Children's and Maternity Safeguarding Administrator

16 hours per week - Monday and Friday Only

To provide efficient and comprehensive administrative support to the Named Doctor, Named Nurse for Safeguarding Children and Young People and the Named Safeguarding Midwife as part of an Integrated Safeguarding service The post holder will work closely with the Children and maternity safeguarding team to support and keep updated relevant contract, schedule and activity databases.
Work with the Trust’s systems and processes, assuring practice complies with legislative and regulatory duties.
A requirement to communicate with a wide range of internal and external stakeholders ensuring safeguarding risk information is shared appropriately and in a timely way

Main duties of the job

1. To maintain responsibility for Children and Maternity Safeguarding administration processes.
2. Provide administrative support to the Children’s Safeguarding and Maternity Team. This includes the production of a variety of documents, such as safeguarding reports, action plans and serious case reviews, as requested by the Safeguarding Team
3. Provide administrative support for the Child Death Review Panel
4. Co-ordinate the various reports required for strategy meetings to ensure that full reports are supplied
5. In liaison with members of the safeguarding team proactively maintain and update diaries, using
initiative and judgment to make, reschedule or cancel appointments according to incoming and existing work priorities and availability
6. To support the team to maintain and upload secure and confidential electronic safeguarding patient related information on the Patient Data Systems e.g. Careflow – as requested by the safeguarding team

7. Monitor and update the Children and Maternity safeguarding webpages to ensure that information remains up to date.
8. To consult with internal and external professionals as requested by the safeguarding Children & maternity team and to ensure appropriate follow up action is taken
9. Maintain an awareness and sensitivity to the work needs and priorities of the Children’s Safeguarding Team ensuring time, privacy and appropriate resources are made available to them to ensure work is completed within deadline

Working for our organisation

“Our STAR values – Service, Teamwork, Ambition and Respect – are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives.”

The safeguarding team at the Great Western Hospitals is a dynamic Professional and supportive team who are passionate about the protection of vulnerable people of all ages. The teams works closely across the specialties of adult, maternity and children's Safeguarding.

Detailed job description and main responsibilities

1. To maintain responsibility for Children and Maternity Safeguarding administration processes.
2. Provide administrative support to the Children’s Safeguarding and Maternity Team. This includes
the production of a variety of documents, such as safeguarding reports, action plans and serious
case reviews, as requested by the Safeguarding Team
3. Provide administrative support for the Child Death Review Panel
4. Co-ordinate the various reports required for strategy meetings to ensure that full reports are
supplied
Page 2 of 4
5. In liaison with members of the safeguarding team proactively maintain and update diaries, using
initiative and judgment to make, reschedule or cancel appointments according to incoming and
existing work priorities and availability
6. To support the team to maintain and upload secure and confidential electronic safeguarding patient
related information on the Patient Data Systems e.g.,Careflow – as requested by the safeguarding
team
7. Monitor and update the Children and Maternity safeguarding webpages to ensure that information
remains up to date.
8. To consult with internal and external professionals as requested by the safeguarding Children &
maternity team and to ensure appropriate follow up action is taken
9. Maintain an awareness and sensitivity to the work needs and priorities of the Children’s
Safeguarding Team ensuring time, privacy and appropriate resources are made available to them to
ensure work is completed within deadline
10. In liaison with the Named Nurse/Midwife co-ordinate and compile meeting documentation in
preparation for meeting attendance
11. Co-ordinate and compile meeting documentation, including minute taking, for the Maternity, Adult
and Children’s Operational meetings and forums
12. There will be a requirement to occasionally take minutes of other associated meetings
13. To respond to urgent requests from stakeholders and communicate the message in an accurate
and timely manner
14. To assist with service surveys and audits as required
15. To maintain local safeguarding databases
16. To manage own workload effectively without supervision and to undertake tasks as delegated
17. To manage maintain up-to-date knowledge required to conduct the role and to undertake statutory
and mandatory and other training as requested
18. Act with civility and integrity at all times, valuing and encouraging the contribution of others within
the team and valuing diversity and inclusion in the workplace
19. There may be frequent exposure to highly distressing or emotional circumstances, e.g. .children
who are abused or child death (take minutes, type letters of a distressing nature). The work pattern
may be unpredictable and subject to interruption
20. To provide relevant cross-cover in the absence of the Adult Safeguarding administrator

Person specification

Qualifications

Essential criteria
  • GCSE Grade C in English (or equivalent)
  • Additional evidence of good basic education to GCSE standard
  • Demonstrable working knowledge of Microsoft packages (esp. Word and Excel)
Desirable criteria
  • Certificate in Medical Terminology
  • European Computer Driving Licence (ECDL) or equivalent
  • Evidence of further formal learning

Experience

Essential criteria
  • Experience working in an administrative role in an NHS or social care setting
  • Experience of working within an office environment
  • Management of electronic diaries
  • Working collaboratively in a team
  • Working to deadlines
Desirable criteria
  • Knowledge of medical terminology

Knowledge and Skills

Essential criteria
  • Excellent typing skills, including quality minute taking ability
  • Ability to prioritise workload
  • Excellent organisational skills
  • Excellent communication skills
  • Ability to work effectively and independently and as a team
  • Ability to work flexibly in a challenging environment

Employer certification / accreditation badges

NHS Pastoral Care Quality AwardVeteran Awarehttps://www.gov.uk/government/publications/kickstart-scheme-employer-resources/kickstart-scheme-brand-guidelines

Applicant requirements

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Documents to download

Further details / informal visits contact

Name
Jade Booy
Job title
Named Professional for Children's Safeguarding
Email address
[email protected]
Telephone number
01793 60 71 42
Additional information

Tuesday - Friday 0800 - 1600