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Job overview

An exciting opportunity has arisen for a Project Administrator to join the Transformation Team within East Suffolk and North East Essex NHS Foundation Trust (ESNEFT).

This pivotal role will support colleagues in delivering a diverse range of impactful projects, including the Making Time Matter programme, which drives continuous improvement across the Trust.

We are looking for an enthusiastic, proactive, and organised individual who thrives in a fast-paced environment. Our ideal candidate will possess excellent communication skills, with the ability to present complex information clearly and effectively to clinical, administrative, and corporate colleagues across the Trust, as well as external stakeholders..

This is a fantastic opportunity to be part of a dynamic and supportive team committed to delivering exceptional healthcare transformation.

If you believe you have the skills and experience to thrive in this role, we would be delighted to hear from you!

This role is Fixed Term until the 1st December 2025 - Current ESNEFT Staff will be offered on a Secondment basis.Ìý

Main duties of the job

• ÌýSupporting the delivery of transformation initiatives by maintaining project documentation such as PIDs, plans, and risk/issue logs, ensuring version control and quality standards are upheld.
• Providing administrative support to the team, including:
  - Organising and facilitating meetings and workshops, taking minutes, producing action logs, and following up with action owners.
  - Drafting agendas, updating programme documentation, and ensuring compliance with deadlines.
  - Managing information systems to maintain accurate and up-to-date records, facilitating efficient access for the team.
• Assisting with data collection, surveys, process mapping, and supporting the preparation of quarterly and annual reports.
• Coordinating logistical tasks, such as tracking annual leave, scheduling PDRs, and ensuring compliance with mandatory training updates.
• Acting as a first point of contact for enquiries, providing a professional and courteous service.

Working for our organisation

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.Ìý

We are one of the largest NHS organisations in England, employing more than 12,000 staff.Ìý

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.Ìý

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.Ìý

Our philosophy is that to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.ÌýÌýÌý

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.Ìý

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.ÌýÌýÌý

Find out about living and working here - Ìý