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Job overview

Would you like to make a difference and use your administration and secretarial skills to support the provision of mental health services in the community?

We are looking for a friendly, enthusiastic and self-motivated individual to join our busy Assessment & Treatment Service, based at Chapel Street Clinic, Chichester. As well as Chichester, our services cover care in the community for Bognor, Midhurst and the surrounding areas.

You will work as part of a team, ensuring an efficient and confidential service. The role provides plenty of variety in a fast-paced environment, where your prioritising skills will be highly valued.

Evidence of a good general education is required, together with excellent organisational and IT skills. Flexibility, the ability to work on your own initiative and effective communication skills are all essential for this rewarding role.

Main duties of the job

The role supports one of our psychiatrists and the wider clinical team with administrative and secretarial duties, including:

·ÌýÌýÌýÌý Typing and sending clinic letters

·ÌýÌýÌýÌý Booking appointments and diary management

·ÌýÌýÌýÌý Telephone calls to and from service users, carers, staff

·ÌýÌýÌýÌý Minuting meetings on an ad hoc basis (training will be provided)

·ÌýÌýÌýÌý Providing reception and switchboard cover

You will require:

·     

·ÌýÌýÌýÌý   GCSE standard or equivalent in Maths and English

·ÌýÌýÌýÌý   RSA III/OCR equivalent

·ÌýÌýÌýÌý   Fast and accurate typing skills

·ÌýÌýÌýÌý   An eye for detail

·ÌýÌýÌýÌý   Previous secretarial/administration experience

·ÌýÌýÌýÌý   Knowledge of software programmes/IT systems, ideally Microsoft Office including Word and Outlook

·ÌýÌýÌýÌý   The ability to remain calm under pressure

Please refer to the job description and person specification for full details.

Working for our organisation

We are a busy, friendly and caring administration team, based at Chapel Street Clinic in the heart of Chichester's city centre. We provide secretarial and administrative support to a variety of clinical staff across the patch. The administration team consists of telephonists, receptionists, secretaries and senior administrative staff.

As part of our commitment to quality and professionalism, the Trust ensures that all new staff undertake a thorough induction programme. Additional training will be provided at local level and full support is always available as part of ongoing growth and development.

As a mental health trust, we place a large focus on the wellbeing of our staff and ensure our reward packages reflect the important work you do.

As well as knowing you are making a valuable contribution in supporting the care of service users in the community, you can expect to receive:

·ÌýÌýÌýÌý   Generous holiday entitlement, starting at 27 days + bank holidays per annum.

·ÌýÌýÌýÌý   Car parking reimbursement.

·ÌýÌýÌýÌý   NHS pension.

·ÌýÌýÌýÌý   Access to a host of discount schemes (e.g. gyms, shopping, restaurants and cars).

·ÌýÌýÌýÌý   Access to numerous wellbeing and support programmes.

·ÌýÌýÌýÌý   Excellent supervision programmes, with ongoing opportunities for training and development.

·ÌýÌýÌýÌý   The opportunity to grow professionally in the Trust.